How to Format APA Style in Microsoft Word in 4 steps

Some schools and businesses require specific formatting for documents and submissions.

How to format APA style

in Microsoft Word for Windows, Mac, Android, and iPhone

Step 1: How to add page numbers in headers

APA indicates that you need page numbers indicated in each header. Here’s how:

• You’ll need to go to the main menu and select ‘Insert’;
• Choose the ‘Page Number’ option; 
• Ensure that you pick ‘Plain Number 3’ in the ‘Top of Page’ area.

Step 2: How to change the font style

The standard APA requirement is Times New Roman size 12. Here’s how you can change it:

• Highlight all text;
• Head to the main menu to the font selection;
• Click the down arrow and change it to Times New Roman, and change the size to 12.

Step 3: How to double space

Double spacing is another stipulation of APA formatting. You can read our detailed guide on how to double space in Microsoft Word. In essence, it requires you to head to the line spacing options and changing the number to 2.0.

Step 4: How to set the margins

You’ll need to ensure that the margins all around the document are 1” away from the edge of the page. Select ‘Page Layout’, ‘Margins’, and then ‘Normal’, and you’re all set.